Features to Look For in General Board Meeting Software

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General board meeting software permits board members to take care of the governance process online. One important feature to look for is the capability to record meetings, prepare detailed reports on voting and get electronic signatures. Some portals also offer video conferencing, which aids to make meetings more engaging for all stakeholders.

General board software should not just manage meetings and collaboration and sharing of documents. This can increase director productivity and board participation, both of which are critical cornerstones for good governance. It is crucial to check if the platform can support a wide variety of file formats. This will save directors from having to manually forward attachments and emails or create multiple copies of files.

The software should permit the use of annotations as well as highlighting tools. These tools can be used to highlight important portions of documents and ensure that everyone who is present at a meeting understands what’s being discussed. It’s also crucial that the software enables attendees to back up their arguments or bring up any issues that they might face by using specific sections from the documents at issue. This can help to speed up the meeting by the ability to allow attendees to use specific passages from the documents that are in question.

The software should be available in versions optimized for desktops as well as tablet and mobile. This makes it easier for all board members to access the information and plan meetings, regardless of location or what device they are using. Some solutions provide print-friendly formats that are suitable for those who prefer paper, or are unable to use screens for long durations of time.